Setup an email account in Mail
You have a shinny new iPhone and want to check your email while on the go. If you were lucky and had someone setup an email account when you purchased the iPhone, this may be all you need. However, what if you want to add another email account or change your email address? If you purchased an iPad or iPod online or in a big box store, you may not have had someone to help you set it up. Luckily, the process is very easy and only takes a few simple steps.
Mail is the default app for checking your email on your device. It comes preloaded in the bottom row on your screen. If you don’t like it in that location, you may move it to any location you wish. Before you can receive emails on your device, Mail must be configured with you email account settings.
To configure your email, you will need the following information:
- Email address
- Password for your email account.
Once you have this information, go to the Settings app and select “Mail, Contacts, Calendars” from the column on the left side of the window.
On the right side of the window, at the top will be an “Accounts” section. Within that section, select “Add Account…”.
A new window will appear with the following options: iCloud, Microsoft Exchange, Gmail, Yahoo, AOL, Microsoft Hotmail, and Other. If you have one of the email providers listed, select that option, otherwise select Other.
The next window may vary slightly based on the option you select, but basically you will enter some or all of the following information :
- Apple ID and password (if you selected the iCloud option)
Within this list, Email and Password are the important fields to allow the Mail app to access your email. The Name field is simply the name that will be displayed in the header of emails that you send to others. The Description field is how your email account will appear as a mailbox within the Mail app. This is helpful to distinguish one email account from another if you have multiple email accounts configured.
Once you enter all the information, select “Next” in the top right of the window. Your device will then attempt to connect with your mail server. If all goes well, everything will be automatically configured and you will see a window confirming the connection was successful. This window will likely contain some other options depending on which email provider you have. In most cases, the default information will be fine and you only need to select “Save” from the top right of the window.
If your device could not connect to your email provider, you may need to manually enter your incoming mail server address and the outgoing mail server address. These can be obtained from your email provider.
This should complete the setup of your email account in Mail. The next time you launch Mail, you will see your email messages.
At times, this process may seem confusing. Some things like POP3 and IMAP were purposely not discussed and are best left to another article. However, as you spend time using Mail, you will undoubtedly have questions and may want to make some changes to how your email is managed. At that point, you will be ready for the discussion of POP3 vs. IMAP.
If you have any questions, feel free to send me a note from the Contact page of this web site or leave a comment below.